ADMINISTRATIVE COORDINATOR

Full Time
Blauvelt
Posted 6 months ago

The Developmental Disabilities Administrative Coordinator will provide administrative support to include monitoring and tracking of program schedules, utilization, on-call staff, over-time hours, E-Time monitoring, and generating reports.

Job Features

Job CategoryOther
Job Summary:The Developmental Disabilities Administrative Coordinator will provide administrative support to include monitoring and tracking of program schedules, utilization, on-call staff, over-time hours, E-Time monitoring, and generating reports. The purpose of this position is to support management of program and correct utilization of on call employees across programs.
Duties & Responsibilities:Coordination of schedules across program to optimize staffing and minimize overtime. Work closely with program management to schedule and cover all open shifts/vacancies within staffing guidelines and budgetary allotments. Along with DD Coordinators ensure all schedules are current and accurate utilizing set staffing ratios and position control numbers. Collect departmental program schedules and compare against E-Time to ensure appropriate time management of day-to-day hours worked. Work with the HR department for the recruitment and retention of on call employees. Work with OLED to ensure required trainings for all on-call employees. Communicate any concerns to AVP, VP and Sr. VP relative to E-Time in a timely manner regarding missed punches, early in/late out punches, over-time comments, scheduling issues/concerns and over-time accruals on a daily or as needed basis related to on-call employees. Monitor on-call staff that have not worked and/or worked consistently and furnish list on a monthly or as needed basis to ensure staff are purged as per HR process in communication with AVP, VP and Sr. VP. Perform other duties as assigned as related to function.
ABILITIES:Ability to interact with and complete assignments in a manner sensitive to the service population’s cultural and socioeconomic characteristics. Interpret human resources policies and procedures. Communicate effectively. Ability to understand and use Microsoft Word and Excel. Ability to interact with all levels of staff and visitors.
Education & ExperienceBachelor’s Degree required. Two to three years experience in Administrative Support Services. Human Resources experience preferred.
Physical Requirements:Must be able to sit or stand for long periods of time. Must be able to lift at least 10 pounds. Must be able to use a computer, type, and answer phone.
*Saint Dominic's Family Services is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).

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