Full Time
Bardonia, Rockland County
Posted 11 months ago

Job Features

Job CategoryOther
OVERVIEW:The Director of Administration is responsible for managing all support services of the Firm. They report to the Managing Director and actively supports the needs of the partners. They formalize finance, personnel, and general administrative policy. Directs and supervises the firm’s financial affairs. Supervises management data and reporting. Responsible for supervision of all administrative personnel and physical facilities. Performs controllership functions if firm does not have a controller. May also direct the marketing activities of the firm. A comprehensive understanding of CPA firm operations is necessary; supervisory and management experience is desirable.
RESPONSIBILITIES:o Manage daily workflow. o Supervise, schedule (including holidays and vacations) and train all support and administrative staff. o Standardize and formalize all office procedures and policies to ensure efficient office function. o Maintain and manage inventory of office supplies. o Manage firm benefit plans and maintain confidential human resource files on all firm personnel. o Serve as liaison between staff and partners. o Assist managing partner in recruiting, interviewing, hiring, training and review of firm personnel. o Maintain strict confidentiality with respect to Firm, partner and client records and communications. o Manage incoming mail and distribution to firm partners and staff. o Direct and supervise all financial affairs including internal bookkeeping functions, accounts receivable, accounts payable, billing, collections and payroll backup. o Embrace new technology and software applications and assist in their introduction to the work environment. o Maintain a neat and organized office environment. o Such other responsibilities as may be assigned by the managing partner.
QUALIFICATIONS:o Comprehensive understanding of the importance of outstanding client service. o Ability to manage time and priorities. o Ability to project a positive and professional image when representing the firm to clients and the business community. o Excellent written and verbal communication skills o Self-directed and able to work without supervision. o Energetic and eager to tackle new projects and ideas. o Be prompt, efficient, and organized when carrying out all tasks. o Be courteous, pleasant, and helpful with clients, partners, and staff. o Be Professional in dress and appearance.
DISTINGUISHING BEHAVIORAL CHARACTERISTICS:o Courteous and Pleasant o Cooperative and Helpful o Articulate and inquisitive o Organized and detail oriented. o Committed and Professional o Self-confident and Motivated
REQUIREMENTS:o Strong communication and organizational skills. o Strong accounting skills. o Proficiency in math, Microsoft Windows © and Office © applications, and other computer software. o Consideration may be given to a candidate with a degree in lieu of experience. College degree preferred. o Commitment to the Firm and Intense desire to succeed within an ethical, client service-oriented environment. o Track record of success.
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